Stop Playing Phone Tag.
It’s Sunday evening. Monday rehearsal is in 14 hours. Your second horn just texted. They can’t make it.
You open FillCue, click Send Offers, and go to bed. By morning the position is filled. Without a single phone call.
15 minutes. Configured for your sections. No pressure.
The difference is immediate
- 📞 7:45am — Call #1, no answer
- 📱 8:02am — Text #2, not available
- 📧 8:19am — Email #3, waiting
- 📋 Check spreadsheet for #4
- 😤 10:30am — still no confirmation
- ⏰ Hours of your morning: gone
- ✅ 9pm — Open FillCue, click Send
- ✅ Outreach runs automatically in order
- ✅ Declines advance to the next sub
- ✅ No manual follow-up needed
- ✅ 7:15am — Wake up to "Position filled"
- ✅ Full audit trail logged automatically
See your ROI in 30 seconds
Most PMs recover the cost in the first week.
Adjust the sliders to see how FillCue pays for itself.
Assumes FillCue reduces scheduling overhead by ~70%. Coordinator plan at $48.99/month.
See FillCue in Action
Watch how FillCue replaces the coverage scramble with one dashboard. 3 minutes.
Three Modes for Every Situation
Different timelines call for different strategies.
Sequential Mode
Use when: 24-48+ hours before the gig
- ✓Contacts your ranked list one at a time
- ✓Waits for response or timeout, then moves to next
- ✓Get your #1 choice first
- ✓Time to fill: 2-6 hours (depends on response times)
Emergency Mode
Use when: Need someone in the next 2-4 hours
- ✓Contacts your entire list at once
- ✓First to accept gets the gig
- ✓Set a window from 30 minutes to 3 hours
- ✓Time to fill: Minutes
Available on the Coordinator plan.
Scheduled Mode
Use when: You want to plan ahead
- ✓Schedule outreach for a specific date and time
- ✓FillCue launches automatically when the time comes
- ✓Plan coverage days or weeks in advance
- ✓Launch early with one click if plans change
Sequential dispatch is CBA-compliant. Blast-notify isn’t.
Most orchestra CBAs require vacancies to be filled by offering positions in ranked order from the substitute list. Sending a blast notification to your entire sub list simultaneously means the fourth-choice musician could accept before the first-choice sees the message — a direct CBA violation.
FillCue’s sequential cascade contacts subs one at a time in your ranked order, waits for a response, then moves to the next. Every step is timestamped. The audit trail is downloadable in one click.
FillCue doesn’t just save time — it protects you from grievances.
PM Power Tools
Everything a personnel manager needs to fill positions faster and prove it.
Section-scoped sub lists
Organize contacts by instrument section. Each section has its own ranked list. Viola subs never see horn openings.
Reliability leaderboard per section
See who accepts, who declines, and how fast they respond. Scores update automatically after every outreach.
Reusable templates per section
Save outreach configs for recurring gigs. "Monday rehearsal sub" or "Concert week emergency" launch in one click.
CBA Compliance PDF in one click
Download a timestamped report showing contact order, who was offered, response times, and outcomes. Ready for board review.
Manual response override
Musician calls you instead of clicking the link? Record their response in one click. Tracks phone, text, email, and in-person responses.
API keys and webhooks
Connect FillCue to your internal systems. Get real-time webhook events for every offer sent, accepted, or declined.
Team access for up to 5 members
Invite your PM assistant, music director, and operations staff. Role-based access controls who can send and who can view.
Scheduled outreach
Know you need a sub for next Friday? Set up the outreach today and schedule it to launch Tuesday morning.
Built for real orchestra workflows
- Section-scoped sub-lists with drag-and-drop ordering
- Sequential outreach with zero double-bookings
- Emergency blast mode for last-minute fills
- One-click accept/decline for musicians (no account needed)
- Automatic timeout and list advance
- Pause, skip, or restart any outreach mid-run
- Real-time dashboard with live status updates
- Full offer history and audit trail for every gig
- CBA Compliance PDF download in one click
- Default pay rates per section, overridable per position
- Manual response override for phone/in-person confirmations
- Multi-user access for PM, office, and conductor
What your contacts see
No app. No account. No friction.
Email offer
SMS offer
They accept
Simple email with all the details
- ✓Title, venue, dates, times, and pay rate
- ✓One-click Accept or Decline buttons
- ✓Urgent requests show a live countdown timer
- ✓No account, no app, no password needed
After they respond
- ✓Accept: the gig goes straight to their calendar (ICS download)
- ✓Decline: they can share a reason (schedule conflict, pay, etc.)
- ✓Call you instead of clicking? You record it with one click
- ✓They can set their own availability calendar (no login needed)
Founding member pricing is live. Lock in $24.99/year for Individual — rate increases to $49.99/year after August 31.
Transparent pricing
Coordinator plan recommended for orchestras. Unlimited requests, real-time dashboard, emergency mode.
A request = one automated search for coverage across your backup list. Whether FillCue contacts 3 people or 20, it’s one request.
Try it out
- 2 lifetime coverage requests
- Up to 4 contacts per request
- Email only
- No credit card required
For occasional coverage
- 10 requests per year
- Up to 25 contacts
- Email & SMS outreach
- $7.99 per additional request
For solo professionals
Founding rate — increases to $49.99/year after Aug 31
- 20 requests per year
- Unlimited contacts
- Email & SMS outreach
- Removable branding
- $7.99 per additional request
For teams and high-volume users
Save 18%
Founding rate — increases to $74.99/month after founder period
- Unlimited requests
- Unlimited contacts
- Email & SMS outreach
- Emergency mode
- Removable branding
- Priority support
Making the case to your board
Need to get budget approval? Here are the numbers that matter.
- If your PM spends 3 hours/week on sub coverage at $40/hour, that's $6,240/year in labor alone.
- FillCue Coordinator (founding rate) costs $479.99/year. One week of saved time pays for the entire year.
- Every unfilled chair costs the orchestra a pro-rated musician fee with no performance value.
- Full audit trail and CBA compliance PDF for every outreach. Board-ready documentation.
See It In Your Context.
We’ll walk through your actual section structure, run a live outreach demo, and answer your team’s questions. All in 15 minutes.
- ✓Configured around your actual sections
- ✓Live outreach demo with real musician flow
- ✓Migration path from your current process
- ✓No pressure, no sales pitch
Or start immediately:
Join Waitlist →